To obtain meeting space in one of the ATS conference hotels, you must complete the online Hotel Meeting Space Application as well as submit the application fee payment. For Meeting Space at the Hyatt Regency Orlando there is also a rental fee. For all other hotels, the applying company would work directly with the hotel property on all costs.

• All requests must be approved by the ATS in order to secure event space at one of the ATS 2026 conference hotels.
• If the request is approved, an approval letter is provided to you. Present this approval letter to the hotel of your choice to secure space.
• The application fee is separate from any room rental fees or food and beverage minimums at the hotel of your choosing. These are billed directly to you by the hotel.
  • EARLY BIRD DEADLINE: March 3, 2026
  • The application fee is nonrefundable if the application is denied.
  • Single Day Reservations:
    • Early-Bird Rate (Now through March 3, 2026): $250
    • Regular Rate (March 4 through April 30, 2026): $450
    • Late/Show Site Rate (May 1 through May 20): $650
  • Multi-Day Reservations:
    • Early-Bird Rate (Now through March 3, 2026): $550
    • Regular Rate (March 4 through April 30, 2026): $700
    • Late/Show Site Rate (May 1 through May 20): $1,000

*Please note the rental fees are only for rooms at the Hyatt Regency Orlando, and only covers the space rental. Additional fees may be incurred with the hotel directly.

Requests for 50 guests or more ARE ELGIBILE TO BE HELD ONLY during the following dates and times*. We encourage groups of 50 or more to host their events on Friday, Saturday, or Tuesday evening for the best availability of space and the most flexibility with time.

• Friday, May 15: Before 8 a.m. or after 4 p.m.
• Saturday, May 16: Before 8 a.m., between 5:30 p.m. and 7 p.m., or after 10 p.m.
• Sunday, May 17: Before 7 a.m. or after 9:30 p.m.
• Monday, May 18: Before 7 a.m. or after 9:30 p.m.
• Tuesday, May 19: Before 7 a.m., between 4 p.m. and 6:30 p.m., or after 9:30 p.m.
• Wednesday, May 20: Before 7 a.m. and after 3:30 p.m.

*Internal, staff-only meetings are not restricted by the number of guests, dates and times.

Function Content Guidelines:

• The American Thoracic Society welcomes hotel meeting room requests for social functions and receptions, committee meetings, advisory board meetings and staff meetings.
• Presentations must not include educational or scientific content unless the attendees have a contractual or otherwise close relationship with the outside organization (close relationship is defined as an employee, consultant, or grantee).
• The use of any space within the hotel or convention center should support conference activities and cannot be used in combination with developing CME/CE Material or any form of Professional Credit. To learn more about supporting CME, contact Vlada Kagan O'Hara, Associate Director, Corporate Alliances at vohara@thoracic.org.
• Hotel meeting space cannot be used for press and/or media events of any type.
• Companies looking to reserve a hospitality suite can do so through the ATS Official Housing Vendor Maritz. Contact Maritz via email at ats@maritz.com. The ATS does not allow signs to be placed outside of hospitality suites.
• Hospitality desks in the hotel or convention center lobbies are strictly prohibited. Please reserve a hotel meeting room, hospitality suite, or convention center Meeting Suite to serve as your distribution center.

Questions? Contact Dustin Bell, ATS Manager of Industry Operations & Fulfillment, at dbell@thoracic.org

Inside the Orange County Convention Center, the ATS offers two options for meeting space: Business Suites and Expo Hall Meeting Rooms.

Business Suites

Located inside of Hall D of the Orange County Convention Center, Business Suites are turnkey rooms that include conference room style furniture (table/chairs), a 55” monitor, electrical outlets, wireless internet, carpet, and a table for catering.

Business Suites can only be rented in two day or full conference increments; at this time the ATS is not offering one day rentals. Business Suites are available from 8:00 a.m. - 6:30 p.m. from Saturday, May 16th through Tuesday, May 19th.

Business Suites come in two sizes: 13’x20’ for up to 10 attendees and 20’x20’ for up to 20 attendees.

**Two Day Rental must be consecutive days

Expo Hall Meeting Rooms

Expo Hall Meeting Rooms are private meeting rooms located in the Exhibit Hall. Expo Hall Meeting Rooms can only be accessed during regular exhibit hall hours which are 10:30 a.m. - 3:30 p.m. Sunday, May 17th through Tuesday, May 19th, Expo Hall Meeting Rooms include the meeting room (no ceiling included), carpet, and a sign on the meeting room door. Exhibitors are responsible for Expo Hall Meeting Room furniture, Wi-Fi, catering, A/V, and any additional electrical needs. Expo Hall Meeting Rooms are available to rent by ATS 2026 exhibitors only and any individual attending a meeting in these rooms must have a conference badge to gain access to the exhibit hall. Expo Hall Meeting Rooms rentals are for all three days that the exhibit hall is open. And come in three sizes: 10’x10’, 10’x20’, and 20’x20’.

Note: Custom rooms can be created, please reach out to Dustin Bell at dbell@thoracic.org for additional information on custom sizes rooms.

For additional information about Business Suite and Expo Hall Meeting Rooms rentals or to secure your space, please reach out to Dustin Bell, Manager, Industry Operations and Fulfillment, at dbell@thoracic.org.