The ATS encourages Industry Supported Evening Symposia in conjunction with the ATS 2023 International Conference. These programs complement the content offered by the ATS and provide an opportunity for attendees to further enrich their learning experiences during the premier educational event for Pulmonary, Critical Care and Sleep Medicine professionals. While the content of these programs is the sole responsibility of the supporting company or companies, the ATS encourages programs that are scientific in nature.
Availability & Fees
Industry Supported Evening Symposia take place in conference hotels from 6:30 to 9:30 p.m. on Sunday and Monday evenings during the conference. Floor plans are available by clicking the classroom or crescent room size below. Please note the floor plans provided are for your reference and you are welcome to set the room to your liking. The floor plans take social distancing into consideration and can seat additional attendees if allowed at the time of the conference.
Sunday and Monday nights of the ATS International Conference are when the ATS Assemblies and alumni groups hold their events. Review the list of planned assembly meetings below to assist in selecting a night to maximize your potential audience.
Sunday evening Assembly membership meetings:
- Behavioral Science and Health Services Research (BSHSR)
- Environmental, Occupational and Population Health (EOPH)
- Pulmonary Infections and Tuberculosis (PI-TB)
- Pulmonary Rehabilitation (PR)
- Respiratory Cell and Molecular Biology (RCMB)
- Respiratory Structure and Function (RSF)
- Thoracic Oncology (TO)
Monday evening Assembly membership meetings:
- Allergy, Immunology, and Inflammation (AII)
- Clinical Problems (CP)
- Critical Care (CC)
- Nursing (NUR)
- Pediatric (PEDS)
- Pulmonary Circulation (PC)
- Sleep and Respiratory Neurobiology (SRN)
| Hotel | Room | Classroom | Crescent | Sunday | Monday |
|---|---|---|---|---|---|
| Embassy Suites by Hilton Washington, DC Convention Center | Capital Ballroom | 104 | 112 | $55,000 | $55,000 |
| Conrad Washington, DC | Grand Ballroom | 230 | 210 | $60,000 | N/A |
| Grand Hyatt Washington | Independence Ballroom A | 238 | 203 | $55,000 | $55,000 |
| Constitution Ballroom A-B | $55,000 | $55,000 | |||
| Washington Marriott at Metro Center | Grand Ballroom A-D | 152 | 126 | $50,000 | $50,000 |
| Junior Ballroom | 68 | 56 | $50,000 | N/A | |
| Renaissance Washington DC Downtown | Potomac Ballroom, Salon 1-3 | 360 | 336 | $55,000 | N/A |
- Evening Symposia rooms are available on a first-come, first-served basis.
- Programs offering CME/CE/MOC credit are permitted with prior approval from the ATS. Additional fees apply for CME/CE/MOC programs.
- Independent programs from Medical Education Communication Companies (MECCs) are welcomed, but require a letter of approval from the ATS that should be included with all grant submissions. Applications not following this process are declined. Click here for more information and instructions.
- Sponsor is permitted to set audience restrictions such as U.S. only or International only audience, or by invitation-only.
- A standard A/V package is included and furnished by the ATS. A decision to not use the A/V package does not change the fee for holding an Evening Symposia. The A/V package for each room is customized for the room to ensure good visibility and sound quality. Please see the A/V package plans for each room for an equipment list.
- A general room operator for audio visual is provided to help load presentations or adjust the volume level. Should you require more technical assistance such as an audio engineer, video engineer, or camera operator please contact the dedicated Encore representative included with program confirmation details.
- An audio/recording capture content A/V package is available from Encore so you extend the life of your program.
- Food and beverage needs are coordinated directly with the hotel, and are not included in the price of the program. A detailed confirmation packet including hotel contact, A/V order forms, etc. is sent to all confirmed Evening Symposia supporters.
- Listing on pre-conference and onsite marketing materials, including the ATS 2023 Schedule at a Glance, ATS Conference News site, ATS provided signage, Conference mobile app, Industry Supported Evening Symposia Locator Guide
- Dedicated industry program page on the ATS conference site
- Recognition in the ATS 2023 social media marketing
- Recognition in an email highlighting the industry programs
- Complimentary one-time use of the ATS 2023 Attendee List Rental
- Two badge scanners to capture attendee leads
- ATS "Ask Me" staff in hotel lobbies to direct attendees to the symposia
- Online application opens Wednesday, October 12 at 11:30 a.m. Eastern Time.
- Applicants select the top five choices for day, time, and location during the application process.
- All applications are processed in order of receipt and placed by the ATS within five weeks of submission.
- All placed applicants receive details of placement and deadlines for completing the contract and downloading the invoice. Contracts are due 30 business days after receipt.
- Full Payment is due February 3, 2023. Programs are non-refundable after this date. A deposit is not required, but a $10,000 cancellation fee is incurred for any program cancelled after receipt of signed contract.
- Program title, speaker list, description, etc. due March 17, 2023.
Please contact Meredith Smalstig, Associate Director, Sponsorships and Program with any questions you may have at msmalstig@thoracic.org.
