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Exhibitor Request A Block Housing Timeline and Quick Facts

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Timeline

December 2023
  • Exhibitors may begin assigning names to their block of rooms at this time.
Thursday, March 14, 2024
  • Exhibitors must submit their rooming list or book all rooms in their block via the website no later than this date. If a room is cancelled after this date, $350 will be charged for each cancelled reservation.
  • Rooms MUST be booked with unique, individual names matching the names used to register booth personnel for the conference. ATS compares registrant names with hotel reservations, and any hotel reservations that are not an exact match to a registrant will be cancelled on or after Friday, March 15, 2024. This cancellation will result in a charge of $350 per reservation.
  • New reservations added to an exhibitor room block after Thursday, March 14, 2024 must provide proof of valid registration ID number and/or confirmation to be accepted. No unregistered reservations will be accepted.
Wednesday, May 1, 2024 (until 5 p.m. EST)
  • This is the last day to make changes/cancels with Maritz via the website or by email at ATS_EXH@maritz.com (changes subject to availability).
Tuesday, May 7, 2024
  • Exhibitors must contact the hotel(s) directly to request changes or cancellations. Reservations will be transferred from Maritz to the hotel(s) between Friday, May 3, 2024 and Monday, May 6, 2024. Hotel(s) may not have record of your reservation in their system if contacted prior to Tuesday, May 7, 2024.
  • The credit card provided when booking each reservation is used to guarantee the reservation only and will only be charged by the hotel in the instances of late cancellation or for failure to arrive on your scheduled arrival date (no show). Exhibitors may contact the hotel(s) directly to set-up advance payment for reservations beginning Tuesday, May 7, 2024, if needed.

Substitution Policy

  • After Thursday, March 14, 2024, ATS/Maritz will require a new registration ID number for each name change. The lead occupant name on each reservation must match with registered booth personnel for your company.

Cancellation Policy

  • Cancellations made after Thursday, March 14, 2024, will be charged a non-refundable fee of $350 per reservation.
  • Failure to arrive on your scheduled arrival date will result in forfeiture of one night’s room & tax deposit charged to the credit card provided and your room will be released by the hotel. In the event you wish to checkout prior to your confirmed departure date, the hotel may charge an early departure fee. To avoid this fee, please be sure to advise the hotel of any changes in your length of stay before or during check-in.

Suite Requests

  • Please include your suite request in the Special Request section at the bottom of the ‘Request Rooms’ Page when submitting your block request.
  • The Maritz Global Events team will reach out to the hotel choices you provided for suite rates and availability and will contact you with suite options.

How to Make Changes to Your Requested Room Block

  • Changes to your initial block request can be made at any time on the website prior to guaranteeing your room block.
  • Once you have guaranteed your room block, you must contact Maritz at ATS_EXH@maritz.com to adjust your block.

How to Upload a Rooming list

  • Once you are logged onto your exhibitor dashboard, click on “Reservation List Drop Off” under Reservation Activity.



  • Download the reservation template and fill in the details for each reservation.
  • Save your completed list and upload it to the site
  • Name your list and click “upload”

Housing Customer Service – Maritz Global Events