Timeline
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December 2023 |
- Exhibitors may begin assigning names to their block of rooms at this time.
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Thursday, March 14, 2024 |
- Exhibitors must submit their rooming list or book all rooms in their block via the website no later than this date. If a room is cancelled after this date, $350 will be charged for each cancelled reservation.
- Rooms MUST be booked with unique, individual names matching the names used to register booth personnel for the conference. ATS compares registrant names with hotel reservations, and any hotel reservations that are not an exact match to a registrant will be cancelled on or after Friday, March 15, 2024. This cancellation will result in a charge of $350 per reservation.
- New reservations added to an exhibitor room block after Thursday, March 14, 2024 must provide proof of valid registration ID number and/or confirmation to be accepted. No unregistered reservations will be accepted.
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Wednesday, May 1, 2024 (until 5 p.m. EST) |
- This is the last day to make changes/cancels with Maritz via the website or by email at ATS_EXH@maritz.com (changes subject to availability).
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Tuesday, May 7, 2024 |
- Exhibitors must contact the hotel(s) directly to request changes or cancellations. Reservations will be transferred from Maritz to the hotel(s) between Friday, May 3, 2024 and Monday, May 6, 2024. Hotel(s) may not have record of your reservation in their system if contacted prior to Tuesday, May 7, 2024.
- The credit card provided when booking each reservation is used to guarantee the reservation only and will only be charged by the hotel in the instances of late cancellation or for failure to arrive on your scheduled arrival date (no show). Exhibitors may contact the hotel(s) directly to set-up advance payment for reservations beginning Tuesday, May 7, 2024, if needed.
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