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Session Speaker Instructions

SCIENTIFIC INTEGRITY:

International Conference planners and presenters have diverse interests and relationships that contribute to the success of the Conference but may also cause “conflicts of interest” (COI) that must be disclosed and managed to comply with Accreditation Council on Continuing Medical Education (ACCME) requirements. ATS COI management strives to ensure public confidence in the scientific integrity of ATS activities, not to create barriers to collaboration between clinician-scientists and industry. To accomplish this in the context of a large number of Conference sessions and diverse topics, ATS must rely heavily on each Program Committee, session organizer, chair, and speaker.

Please ensure that the following requirements are met as you organize and carry out your presentation:

  • Independence, balance and scientific rigor.
    • All participants in official ATS activities, including conference session organizers and speakers, are required to uphold the highest standards of professionalism and ethical conduct.*
    • Content must provide objective information based on scientific methods generally accepted in the medical community, and be free of commercial bias.
    • Data presented should not be outdated.
  • A balanced view of therapeutic options
    • Use of generic names will contribute to this impartiality and is preferred. If the presentation requires trade names, where available trade names from several companies should be used.
  • Disclosure of potential conflicts of interests (COI) to ATS and learners, achieved by having all session chairs and presenters complete the online 2017 ATS COI questionnaire by ATS deadline, all session chairs use the ATS COI website to review their presenters’ disclosures, and all presenters complete the Faculty Disclosure Slide Form prior to uploading their PowerPoint presentations (see below).
  • Disclosure of any “off-label” uses of substances or products cited in the presentation (i.e., uses not approved in the United States), and/or the status of substances or products that are being investigated for such use, is also required.

*See related ATS policy at http://conference.thoracic.org/speakers/index.php

MANAGING CONFLICTS OF INTEREST (COI):

Formal Disclosure to ATS and Learners by Chairs and Presenters, and Formal Review of Potential COI

  • After ATS receives the names of confirmed speakers, Session Chairs and speakers will be sent instructions to complete or update the online ATS disclosure questionnaire by the end of January 2017*.
  • Session chairs will also be instructed to use the ATS COI website during February 2017 to review summaries of the disclosures of each speaker in the session and use a simple drop-down menu to evaluate all relevant potential conflicts and confirm they will be managed according to requirements. Chairs can contact ATS COI Staff if they need assistance. Staff will contact the Program Committee Chair of the sponsoring Assembly if the session organizer and staff are unable to resolve a matter.

*See ATS COI management details at http://conference.thoracic.org/speakers/index.php

Disclosure to Session Attendees at the Conference:

  • ATS will post a summary of disclosures on the conference website before the start of the conference.
  • New for 2017: Speakers are also required to complete the Faculty Disclosure Slide Form prior to uploading their PowerPoint presentations. Disclosures will be automatically available at the session prior to the start of the presentation.

Please note:

  • ATS COI management exists to ensure public confidence in the scientific integrity of ATS activities, not to create barriers to collaboration between clinician-scientists and industry. The ACCME prohibits the use of employees of commercial interests such as medical device manufacturers and pharmaceutical companies as presenters in accredited CME activities if the content of CME that the employee controls relates to the business lines and products of the employer. Any sessions accepted by ATS that do not meet this requirement will not be eligible for CME credit. ATS staff will contact organizers/chairs that state on their workform that involvement of an industry scientist is necessary, to discuss options.
  • The ATS prohibits persons affiliated with the tobacco industry from organizing, chairing or presenting at conference sessions.

*International Conference requirements for COI management may be found at http://conference.thoracic.org/speakers/index.php

OVERALL RESPONSIBILITIES:

Prior to the Conference:

  • Complete and submit the online ATS COI Disclosure questionnaire for ATS 2017
  • Complete and submit the online Presentation Recording Permission Form
  • New for 2017: Complete and submit the online Faculty Disclosure Slide Form. Disclosures will automatically display at the session prior to the start of the presentation.
  • When preparing your talk, refer to the session objectives and title for your presentation
  • Adhere to the time allotment specified by the session chair; and leave 5 minutes of this allocated time for a general discussion with the audience after your talk
  • Prepare your PowerPoint presentation. In order to keep you talk on schedule, consider including slides based on one slide per minute
  • To ensure visuals are consistent in format, please see the Procedures for Electronic Presentations available on the ATS website
  • Do not use industry logos or brand names in your PowerPoint presentations
  • Upload your PowerPoint presentation (including disclosure slide) online according to ATS instructions

YOU ARE RESPONSIBLE FOR REGISTERING FOR THE CONFERENCE

All chairs and speakers must register for the conference through the regular registration process.

The ATS office will not register you.

Presentation and Conference Attendance:

  • ATS member speakers are required to pay the member general registration fee and respective fees for courses, seminars and workshops accordingly.
  • Non-member speakers who plan to attend the full conference are required to pay a discounted non-member general registration fee and respective fees for courses, seminars and workshops accordingly.

Presentation Only:

  • Non-member speakers planning to attend the conference just for the purpose of giving their presentation, and do not plan to attend the other conference sessions, are eligible to register for a one-day complimentary pass.

AT THE CONFERENCE:

  • Visit the Speaker Ready Room prior to your session to be sure your PowerPoint presentation is running correctly
    • Walter E. Washington Convention Center, Room 156 (Middle Building, Street Level)
  • Display the disclosure slide you prepared*
  • When speaking to the audience:
    • adhere to time allotment specified by the session chair;
    • allow time for questions from the audience;
    • speak slowly and clearly into the microphone;
    • make eye contact with the audience.

* A disclosure slide template may be found at http://conference.thoracic.org/speakers/index.php