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Need Meeting Space?

The ATS offers a number of options to accommodate your meeting space needs. Whether you're holding a reception for 50 guests or a pre-con meeting for staff, you can choose from multiple options to suit your needs. We offer options at the convention center and in the conference hotels.

Meeting Space at a Conference Hotel
Meeting Space at the Kay Bailey Convention Center Dallas

Meeting Space at a Conference Hotel

To obtain meeting space in one of the ATS conference hotels you must complete the online Hotel Meeting Space Application found here beginning December 5, 2018 at 11:30 a.m. eastern time:

The recommended browser is Google Chrome.


The Omni Dallas Downtown is not available for affiliate meeting space and Hyatt Regency Dallas has limited availability due to ATS programming. Space may become available in April for the Hyatt Regency Dallas, at which time contact information for each hotel can be provided. All requests are based on availability.

  • All requests must be approved by the ATS in order to secure event space at one of the ATS 2019 conference hotels.
  • If the request is approved, an approval letter is provided to you. Present this approval letter to the hotel of your choice to secure space.
  • The Application Fee is separate from any room rental fees or food and beverage minimums at the hotel of your choosing. These are billed directly to you by the hotel.
    • EARLY BIRD DEADLINE: March 13, 2019
    • Application Fee is not refundable if application is denied 
    • Applications received on or before March 13, 2019:
      • Single Event ($150 per Application)/Multi-day Use ($450 per application)
    • Applications received after March 13, 2019:
      • Single Event ($250 per Application)/Multi-day Use ($600 per application)

Requests for 50 guests or more ARE ELGIBILE TO BE HELD ONLY during the following dates and times*:

  • Friday, May 17: Before 8 a.m. and after 4 p.m.
  • Saturday, May 18: Before 8 a.m. and between 5:30 – 7 p.m.
  • Sunday, May 19: Before 7 a.m. and after 9:30 p.m.
  • Monday, May 20: Before 7 a.m. and after 4 p.m.
  • Tuesday, May 21: Before 7 a.m., between 4 p.m. and 6:30 p.m., and after 9:30 p.m.
  • Wednesday, May 22: Before 7 a.m. and after 3:30 p.m.

*Internal, Staff-only Meetings are not restricted by the number of guests, dates and times.

If you are interested in applying for a multiday-use meeting room with non-staff attendance, please contact Fiona Zheng at 212-315-8605 or email at fzheng@thoracic.org.

Function Content Guidelines:

  • The American Thoracic Society welcomes hotel meeting room requests for social functions and receptions, committee meetings, advisory board meetings and staff meetings.
  • Presentations must not include educational or scientific content unless the attendees have a contractual or otherwise close relationship with the outside organization (close relationship is defined as an employee, consultant, or grantee).
  • The use of any space within the hotel or convention center should support conference activities and cannot be used in combination with developing CME/CE Material or any form of Professional Credit. To learn more about supporting CME, contact Michelle Turenne, Chief, Corporate Alliances and Business Development at mturenne@thoracic.org.
  • Hotel meeting space cannot be used for press and/or media events of any type.
  • Companies looking to reserve a hospitality suite can do so through the ATS Official Housing Vendor Experient. Contact Experient via email at ATS@experient-inc.com. The ATS does not allow signs to be placed outside of hospitality suites.
  • Hospitality desks in the hotel or convention center lobbies are not permitted. Please reserve a hotel meeting room, hospitality suite, or convention center Meeting Suite to serve as your distribution center.
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Meeting Space at the Kay Bailey Hutchison Convention Center Dallas

The ATS offers three options for meeting space at the Kay Bailey Hutchison Convention Center Dallas - Expo Suites, Meeting Suites, and Meet Up Rooms. 


Expo Suites (available sizes 10’x10’, 10’x20’, 20’x20’, 20’x30’)

  • Private meeting rooms located inside the Exhibit Hall for exhibiting companies only.
  • Available Saturday through Tuesday, includes one electrical drop and carpeting
  • Customize to meet your needs

Meeting Suites (available sizes 10’x20’- holds 10ppl, 20’x20’- holds 20 people)

  • Located in Hall B – second level and the A100 rooms – lower level in the Kay Bailey Hutchinson Convention Center  
  • Available to exhibiting and non-exhibiting companies and organizations.
  • Comes complete with a ceiling, conference table(s) and chairs, 32” LCD screen on a stand, Wifi internet, and electrical.
  • Available to rent for 2 hours, half day, full day or 3 or more days,  Friday through Tuesday.
  • Custom rooms are available by request. Contact Stacy McManus at smcmanus@thoracic.org for more information

Meet Up Rooms (available sizes 10’x20’- holds 6-8 people, 20’x20’- holds 12-16 people)

  • Affordable meeting space located in Hall B -second level of the convention center).
  • Includes a conference table and chairs.
  • Available to rent for 2 hours, half day, full day or 3 or more days,  Friday through Tuesday.

Nonprofit organizations looking to obtain meeting space can call Stacy McManus, CEM, at 212-315-8699 or email at smcmanus@thoracic.org for availability.

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