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The ATS offers a number of options to accommodate your meeting space needs. Whether you're holding a reception for 50 guests or a pre-con meeting for staff, you can choose from multiple options to suit your needs. We offer options at the convention center and in the conference hotels.


To obtain meeting space in one of the ATS conference hotels you must complete the online Hotel Meeting Space Application found here beginning early February:

The recommended browser is Google Chrome.


  • All requests must be approved by the ATS in order to secure event space at one of the ATS 2022 conference hotels.
  • If the request is approved, an approval letter is provided to you. Present this approval letter to the hotel of your choice to secure space.
  • The application fee is separate from any room rental fees or food and beverage minimums at the hotel of your choosing. These are billed directly to you by the hotel.
    • EARLY BIRD DEADLINE: March 24, 2022
    • The application fee is nonrefundable if the application is denied.
    • Applications received on or before March 24, 2022:
      • Single Event: $175 per Application / Multi-day Use: $475 per application
    • Applications received after March 24, 2022:
      • Single Event: $275 per Application / Multi-day Use: $625 per application

Requests for 50 guests or more ARE ELGIBILE TO BE HELD ONLY during the following dates and times*. We encourage groups of 50 or more to host their events on Friday, Saturday, or Tuesday evening for the best availability of space and the most flexibility with time.

  • Friday, May 13: Before 8 a.m. or after 4 p.m.
  • Saturday, May 14: Before 8 a.m. or after 7:30 p.m.
  • Sunday, May 15: Before 7 a.m., between 5 p.m. and 6:30 p.m., or after 8 p.m.
  • Monday, May 16: Before 7 a.m., between 4 p.m. and 6:30 p.m., or after 8 p.m.
  • Tuesday, May 17: Before 7 a.m. or after 4 p.m.
  • Wednesday, May 18: Before 7 a.m. or after 2:30 p.m.

*Internal, staff-only meetings are not restricted by the number of guests, dates and times.

If you are interested in applying for a multiday-use meeting room with non-staff attendance, please contact Fiona Zheng at fzheng@thoracic.org.

Function Content Guidelines:

  • The American Thoracic Society welcomes hotel meeting room requests for social functions and receptions, committee meetings, advisory board meetings and staff meetings.
  • Presentations must not include educational or scientific content unless the attendees have a contractual or otherwise close relationship with the outside organization (close relationship is defined as an employee, consultant, or grantee).
  • The use of any space within the hotel or convention center should support conference activities and cannot be used in combination with developing CME/CE Material or any form of Professional Credit. To learn more about supporting CME, contact Michelle Turenne, Chief of Development at mturenne@thoracic.org.
  • Hotel meeting space cannot be used for press and/or media events of any type.
  • Companies looking to reserve a hospitality suite can do so through the ATS Official Housing Vendor Maritz. Contact Maritz via email at ats@maritz.com. The ATS does not allow signs to be placed outside of hospitality suites.
  • Hospitality desks in the hotel or convention center lobbies are strictly prohibited. Please reserve a hotel meeting room, hospitality suite, or convention center Meeting Suite to serve as your distribution center.

The ATS offers three options for meeting space at the Moscone Center - Expo Suites, Meeting Suites, and Meet Up Rooms. 

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Expo Suites (available sizes 10’x10’, 10’x20’, 20’x20’, 20’x30’)

  • Private meeting rooms located inside the Exhibit Hall for exhibiting companies only.
  • Available Saturday, May 14, 2022 through Tuesday, May 17, 2022 includes one electrical drop and carpeting.
  • Attendees are only able to access Expo Suites when the Exhibit Hall is open. Please do not schedule meetings with attendees outside of exhibit hours.
  • Customize to meet your needs. Contact Exhibition Operations at exhibits@thoracic.org for more information.

Meeting Suites (available sizes 10’x20’- holds 10ppl, 20’x20’- holds 20 people)

  • Located in West Level 1 of the Moscone Center.
  • Available to exhibiting and non-exhibiting companies and organizations.
  • Comes complete with a ceiling, conference table(s) and chairs, 32” LCD screen on stand for 10’x20’, 55” LCD screen on a stand for 20’x20’, Wifi internet, and electrical.
  • Custom rooms are available by request.Contact Exhibition Operations at exhibits@thoracic.org for more information.

Meet Up Rooms (available sizes 10’x20’- holds 6-8 people, 20’x20’- holds 12-16 people)

  • Affordable meeting space located in West Level 1 of the Moscone Center.
  • Includes a conference table and chairs.
  • Available to rent for 2 hours, half day, full day or 3 or more days, Saturday, May 14, 2022 through Tuesday, May 17, 2022.

Nonprofit organizations looking to obtain meeting space can contact Exhibition Operations at exhibits@thoracic.org for availability.