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ATS 2020 FAQ

COVID-19 and ATS 2020: Answers to Common Questions
April 28, 2020

Q. Is ATS cancelling the International Conference?
A. Yes. The American Thoracic Society has decided to cancel the International Conference, originally scheduled for May 15-20 in Philadelphia, due to the COVID-19 epidemic and the ensuing public health crisis currently facing the global community.

We made this decision based on recent actions by various government entities, including the guidance issued by the CDC and out of an abundance of caution and concern for our community, members, conference attendees and exhibitors, and staff.

Q. Are you planning a web-based conference to replace the live event in Philadelphia?
A. To help fill the void from the loss of the conference, ATS leadership is currently exploring options for providing conference content in a web-based platform that would be available later this summer. Details are still being discussed, and we will announce next steps as more information becomes available.

Q. What is the ATS registration refund policy for attendees and speakers?

A. ATS will provide 100% refunds to all attendees and speakers who have registered for the conference.   As of Friday, May 1 all conference attendees should have received an email on how you would like you conference registration money refunded.   If you did not receive an email, please reach out to thoracic@xpressreg.net.

Q. What is the ATS registration refund policy for exhibitors?
A. ATS will offer 100% refunds for all conference exhibitor registrations.  We are working with our exclusive vendor partners to make refunds a seamless process and will directly contact all who have registered for the conference about next steps. In addition, the ATS will allow exhibitors to roll-over ATS 2020 payments to ATS 2021 (San Diego), if that is preferred to a refund. The ATS Staff will be in touch in the immediate future to discuss next steps.

If you have questions or concerns, please reach out to Christine Zahn at czahn@thoracic.org.

Q. What is your cancellation policy for sponsorships?
A. We are exploring with our industry partners the sponsorship possibilities surrounding digital programming. If you have concerns or questions, please contact Michelle Turenne, Chief of Development, at mturenne@thoracic.org.

Q. What is your cancellation policy for Expo Suites/Meeting suites?
A. Given the extraordinary nature of the current situation, ATS will be offering a 100% refund to all exhibitors who purchased expo or meeting suites. We are working with our exclusive vendor partners to make refunds a seamless process and will directly contact all who have reserved expo and meeting suites about next steps.

In addition, we are allowing organizations to roll-over their ATS 2020 purchases to ATS 2021 (San Diego). We will share additional details with interested parties as they become available.

In the meantime, if you have questions or concerns about Meeting Suites, please contact Fiona Zheng at fzheng@thoracic.org. If you have questions or concerns about Expo Suites, please contact Christine Zahn atczahn@thoracic.org.

Q. What is your cancellation policy for Industry Programs and Non-CME Symposia?
A. Given the extraordinary nature of the current situation, ATS will be offering a 100% refund to all exhibitors who purchased Industry Programs (industry theatres, guru bars and practical workshops). We are working with our exclusive vendor partners to make refunds a seamless process and will directly contact all who have Industry Programs about next steps.

In addition, we are allowing organizations to roll-over their ATS 2020 purchases to ATS 2021 (San Diego).  We will share additional details with interested parties as they become available.  Finally, we are exploring the possibilities possibility of web-based, conference-related programming that could include our industry and medical education partners.

If you have concerns or questions, please contact Fiona Zheng at fzheng@thoracic.org.

Q. What is the refund policy for hotels?
A. On Friday, March 20, 2020 all hotel rooms that were made through Experient our housing company were officially cancelled.  All groups who gave a deposit to Experient directly should have received their refund.   Please contact the following with any questions.

If you had a hotel reservation outside the block, ATS will not have the ability to intercede on your behalf, should you be subject to cancellation fees.

Q. Does ATS have any COVID-19 content or educational resources I can access?

A. ATS has a number of useful resources, which can be found on our COVID-19 section of the website. Specific resources include:

Q. Will abstract submission fees be refunded?

A. No, abstract submission fees will not be refunded.

Q. Will my abstract still be published?

A. Yes, all accepted abstracts will still be published in the May 1 edition of the American Journal of Respiratory and Critical Care Medicine.