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Timelines and Deadlines

Important Dates for the ATS 2017 International Conference

These dates are subject to change. Check back frequently for updates!

March 7, 2017 Company product/service description for the printed ATS Exhibit Guide must be entered and approved via the ATS Online Exhibit Directory.
March 31, 2017
  • ALL Exhibitor Hotel Rooms must have occupant names that are registered to attend the conference and have a credit card on file to guarantee the rooms. Any room cancellations received after March 31, 2017 are subject to a non-refundable penalty of one night's room and tax.
  • Hotel Meeting Space Application early bird discount ends
April 1, 2017 New hotel reservations booked after this date must have a corresponding registration within 48 hours of booking the hotel room or the room is canceled.
April 7, 2017
  • All island booths layouts due for review and approval
  • Notification of intent to use outside contractors and proof of insurance from contractor
  • Tanks of compressed gas form due
  • Promotional give-away form due

Exhibitor Directory information due for ATS Exhibitor Addendum (applies to companies who booked exhibit space after March 7th)

April 13, 2017 Lead Retrieval from CDS – Discount deadline
April 19 – May 12, 2017 Freeman accepts freight at the advance warehouse
April 28, 2017 Discount deadline for the following:
  • Internet/Telephone Services – Smart City
  • Electrical Services – Hi- Tech Electric
  • Freeman Services (Furniture, Carpet, Graphics, etc.)
  • Plumbing, water, air – Hi-Tech
  • Rigging – Hi-Tech and GLC
May 4, 2017 Floral from TLC Floral– Discount deadline
May 5, 2017 Audio Visual from PSAV – Discount deadline
May 8, 2017 All changes to hotel reservations must be made directly with the hotel.
May 19, 2017 Freeman accepts show-site freight
May 19-20, 2017 Exhibitor Set Up from 8 a.m. to 5 p.m.
May 21-23, 2017 Exhibit Hall Hours from 10:30 a.m. to 3:30 p.m.
May 23, 2017 Dismantle starts at 4:30 p.m. (please note this is one hour after the Exhibit Hall closes.)