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Need Meeting Space?

The ATS offers a number of options to accommodate your meeting space needs, whether you're holding a reception for 50 guests or a medical marketing meeting for senior staff, you can choose from multiple options to suit your needs. We offer options at the convention center and in the conference hotels.

Meeting Space at a Conference Hotel
Meeting Space at the Walter E. Washington Convention Center


Meeting Space at a Conference Hotel

To obtain meeting space in one of the ATS conference hotels you must complete the online Hotel Meeting Space Application found here:

The three ATS HQ Hotels - The Grand Hyatt Washington, Washington Marriott Marquis and Renaissance Washington Hotel are not available for affiliate event space requests at this time. Event space may become available after April 4, and all requests are based on availability.

All requests must be approved by the ATS in order to secure event space at one of the ATS 2016 conference hotels. If the request is approved, an approval letter is sent. Present this approval letter to the hotel of your choice to secure space. The Application Fee is separate from any room rental fees or food and beverage minimums at the hotel of your choosing. These are billed directly to you by the hotel.

Requests for 50 guests or more ARE ELGIBILE TO BE HELD ONLY during the following dates and times*:

  • Friday, May 19: Before 8 a.m. and after 4 p.m.
  • Saturday, May 20: Before 8 a.m. and between 5:30 p.m. – 7 p.m.
  • Sunday, May 21: Before 7 a.m. and after 9:30 p.m.
  • Monday, May 22: Before 7 a.m. and after 4 p.m.
  • Tuesday, May 23: Before 7 a.m., between 4 p.m. - 6:30 p.m., and after 9:30 p.m.
  • Wednesday, May 24: Before 7 a.m. and after 3:30 p.m.

*Internal, Staff-only Meetings are not restricted by these dates and times

If you are interested in applying for a multiday-use meeting room with non-staff attendance, please contact Shannon Payne, CEM, at 212-315-8605 or email at spayne@thoracic.org.

Function Content Guidelines:

  • The American Thoracic Society welcomes hotel meeting room requests for social functions and receptions, committee meetings, advisory board meetings and staff meetings.
  • Presentations must not include educational or scientific content unless the attendees have a contractual or otherwise close relationship with the outside organization (close relationship is defined as an employee, consultant, or grantee).
  • The use of any space within the hotel or convention center should support conference activities and cannot be used in combination with developing CME/CE Material or any form of Professional Credit. To learn more about supporting CME, contact Michelle Turenne, Chief, Corporate Alliances and Business Development at mturenne@thoracic.org.
  • Hotel meeting space cannot be used for press and/or media events of any type.
  • Companies looking to reserve a hospitality suite can do so through the ATS Official Housing Vendor Experient. Contact Experient via email at ats_exh@experient-inc.com. The ATS does not allow signs to be placed outside of hospitality suites.

A complete Terms & Conditions document can be found here: Hotel Meeting Space Terms & Conditions.

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Meeting Space at the Walter E. Washington Convention Center

The ATS offers three options for meeting space at the Walter E. Washington Convention Center - Expo Suites, Meeting Suites, and Meet Up Rooms. Click here for the application and details on pricing for all three options.

A Frequently Asked Question (FAQ) document is available to provide you with helpful information. Click Here to review.

Photographs of the three meeting space options are available here.

Expo Suites (available sizes 10’x10’, 10’x20’, 20’x20’, 20’x30’)

  • Private meeting rooms located inside the Exhibit Hall for exhibiting companies only.
  • Yours from Saturday through Tuesday, includes one electrical drop and carpeting
  • Customize to meet your needs

Meeting Suites (available sizes 10’x20’- holds 10ppl, 20’x20’- holds 20 people)

  • Located in Hall D (second level of the convention center)
  • Available to exhibiting and non-exhibiting companies and organizations.
  • Comes complete with a ceiling, conference table(s) and chairs, 32” LCD screen, internet, and electrical
  • Available to rent for 2 hours, half day, full day or full conference Friday through Tuesday
  • Custom rooms are available by request. Contact Stacy McManus at smcmanus@thoracic.org for more information

Meet Up Rooms (available sizes 10’x20’- holds 6-8 people, 20’x20’- holds 12-16 people)

  • Affordable meeting space located in Hall D (second level of the convention center)
  • Includes a conference table and chairs
  • Available to rent for 2 hours, half day, full day or full conference Friday through Tuesday

Nonprofit organizations looking to obtain meeting space can call Stacy McManus, CEM, at 212-315-8699 or email at smcmanus@thoracic.org for availability.

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