Thank you for your interest in the ATS 2017 International Conference, which will be held in Washington, DC, May 19‒24. Below are the policies and guidelines for news media covering the conference, as well as public relations professionals who are interested in our onsite press operations.
Press credentials are available to representatives of print, broadcast, and electronic general interest media, and medical and scientific media (collectively known as “press”).
To register, journalists must present media identification or a business card issued by a recognized news organization or publication. Freelance journalists must present a letter of assignment on letterhead from a recognized news organization or publication, a business card establishing themselves as recognized news writers, or proof of membership in the National Association of Science Writers, American Medical Writers Association, or equivalent international science or medical writing association. Press badges will be distributed at the conference to all registered journalists.
Employees or contractors of pharmaceutical or device companies, medical education communication companies (MECCs), or their affiliated organizations are welcome to attend the conference, but may not register as press.
PRESS ROOM HOURS
Sunday, May 21: 7:00 a.m.‒6 p.m.
Monday, May 22: 7:30 a.m.‒6 p.m.
Tuesday, May 23: 7:30 a.m.‒6 p.m.
Wednesday, May 24: 7:30 a.m.‒2 p.m.
PRESS ROOM DETAILS
The press room will feature work stations with computers, notebook hook-ups, and Internet access. Registered journalists will have access to news releases detailing important research findings presented at the conference, as well as a schedule of press conferences. Scientific and clinical experts in respiratory, critical care, and sleep medicine will be present during briefings and press availabilities to answer questions and provide background information.
ACCESS TO SESSIONS
Journalists must wear press badges in order to gain entry into sessions and sponsored events. All of the scientific sessions, with the exception of Postgraduate Courses, Sunrise Seminars, Meet-the-Professor Seminars and Workshops, are open to registered press. Journalists interested in attending these sessions must make prior arrangements with the communications staff.
Conference sessions may not be photographed, videotaped, or audiotaped. Photographers and camera crews who wish to take photographs or film at the conference in areas other than the press room or news briefing room must obtain prior permission from the communications staff.
ATS POLICY FOR PUBLISHING NEW DATA, EFFECTIVE FEBRUARY 2016
It is the policy of the ATS that all scientific research-related content included in an abstract to be presented at the ATS International Conference be withheld until after the abstract has been presented at the conference. This includes all interim and final results, whether or not endpoints were met, and any other data that would indicate study results.
Exceptions will be granted on a case-by-case basis if:
- The company in question can demonstrate that it is legally-mandated to issue a news release prior to the conference OR
- Study results have been submitted to ClinicalTrials.gov.
Data or numbers should not be included in a news release; the scientific content should include only legally required information.
The research-related content of the release should also state that the final results will be presented at the ATS International Conference, if that information has been confirmed.
Any questions about the policy should be directed to Dacia Morris, director of communications and marketing, at firstname.lastname@example.org or 212-315-8620.
PUBLIC RELATIONS PROFESSIONALS
No outside marketing materials or press releases are permitted in the press room. An area immediately outside the press room will be designated for non-ATS news releases (e.g., those provided by organizations and exhibitors). Please note that:
- These press materials will not be reviewed or endorsed by the ATS, and will be so designated.
- These press materials must specifically pertain to research being presented at this conference.
- Exhibitors and representatives of industry, marketing, advertising, and communications/public relations firms or companies producing print or electronic materials for these purposes may not register as press.
- Individuals who are not registered as press may not use the press room or attend press events at any time, with the exception of researchers approved by press room staff who are meeting with credentialed journalists.
- Media events or news briefings other than those organized by the ATS are not permitted in any meeting areas, including occupied hotels, for the duration of the ATS International Conference.
The subjects of press releases and press conferences are determined by ATS staff in consultation with ATS members involved in International Conference programming. All news releases regarding scientific presentations made during the ATS conference must indicate that they are embargoed for release at the date/time the data are presented at the conference or news briefing (if applicable).
For information about the ATS International Conference or press credentials, contact:
Director, Communications and Marketing
The American Thoracic Society
25 Broadway, 18th Floor
New York, NY 10004